Officer Responsibilities

BYLAWS for PTO

2022-2023

 

 

• Perform their title to the best of their ability, by using the bylaws booklet
•  Attend 80% of regular scheduled meetings, give notice when unable to attend
• Work as a team, and get help from other teams or chairs to accomplish organizational goals
• Report to the President or Vice President with any issues concerning PTO

 

         All positions have a 1-2 yr. term

 

President

 

• Attend PTO meetings, officer meetings, and training
• Develop Knowledge of rules and regulations on campus
• Exhibit tolerance of peoples’ opinion
• Maintain control at all meetings
• Serve on the budget and finance committee
• Carry out the will of the association

 

 

 Vice-President

 

• Aid the president when needed
• Be familiar with the president’s duties
• Assist in membership
• Support in all chairs and boards
• Serve on the budget finance team
• Preside in the absence of the president
• Keep the team abreast

 

 

2^nd Vice-President (Program chair)

 

• Select topics for PTO meetings; Allow the president to review and approve.
• Coordinate with faculty on student and teacher involvement in programs
• Appoint a committee or teams to work on the goals of activities
• Preside in the absence of the president when needed
• Review school guidelines, coordinate with other board members, relay info to the secretary

 

 

      3^rd Vice-President (Membership Chair)

 

• Responsible for initiating programs to encourage parent and teacher involvement
• Plan and coordinate membership drive
• Ensure that the list is sent to the president. The second copy for treasurer
• Making membership cards
• Keep a copy of members' names and dues
• Collect dues and report to the president

 

 

4^th Vice-President (Fundraiser chair)

 

• Responsible for coordinating all fundraisers
• Aid the president in order to meet primary goals for PTO
• Supervise all fundraisers and activities
• Serve on the Budget committee
• Appoint fundraising teams, associate them through membership process
• Preside if the president is unable to be 4th in line

 

Secretary

 

• Keep records of all meetings
• Notify members of meetings
• Keep attendance
• Conduct all correspondence (“News ”) of the association

 

 

Treasurer

 

• Authorized custodian of the funds and receipts
• Serve as Chairmen of the budget committee
• Prepare forms for meetings of recorded funds (taxes)

 

 

 

 

 

 

 

 

 

 

 

All Chairs should follow bylaws and report any matters in the organization to the President. 

 

 

 

Accelerated Readers Chair

 

• Work with Teachers and Librarians
• Find out about reading programs in the community
• Check on the status of reading levels at school
• Aid in finding helpers for your children's reading improvement

 

 

 

Community Outreach Chair

 

 

• Coordinate programs to maximize student’s donations
• Arrange for pick up of donations and delivery to school (ex. Christmas drive)

 

 

Arts in Education Chair

 

 

• Coordinate with the Principal and Art teacher on all cultural and art programs at the school
• Secure the necessary volunteers to promote cultural art at the school

 

 

Environmental Chair

 

 

• Promote and participate in environmental projects
• Recruit volunteers for the upkeeping of school grounds and garden(will need to have a team of garden helpers in the spring)
• Collaborate with the Arts in Education Chair on a project for children to show their concern for the environment.

 

 

Hospitality

 

• Supply Refreshments
• Welcome new members with a gift and info guide
• Keep up with inventory supplies

 

 

Newsletter Chair

 

 

• Publish and keep track of business resources, events in the community, and school
• Obtain approval from president before release of any information
• Must have a valid e-mail address that you check regularly

 

 

Historian

 

 

• Keep copies of rules and regulations in the school
• Have knowledge of Bylaws
• Keep memorabilia of the organization
• Keep photos of events, fundraising etc